The India Conference Visa is intended for individuals participating in meetings, seminars, or workshops in India. The e-visa application requires the submission of an invitation letter and political and event clearances, with accurate documentation being essential for approval.
The Indian government issues a conference visa for individuals to attend meetings, seminars, or workshops in the country. The conference organizers require applicants to submit a letter of invitation. Additionally, the conference visa application must include copies of various clearances.
Delegates may also combine tourism activities on the e-Visa. Read the article below to learn more about the India conference e-Visa.
Types of Conference Visas
India offers both a regular visa and an e-Visa for conference purposes. This article will focus mostly on the conference e-Visa offered by the country.
Regular Conference Visa
A regular conference visa is a paper document issued by an Indian embassy or consulate. The application processing can take several weeks, depending on the embassy or consulate.
It is valid for a maximum of 60 days. Please note applicants can extend the regular conference visa for 30 days.
It is an electronic visa issued by the Government of India. An e-conference visa is another name for it.
- Application process: It is entirely online. Individuals can submit their application through the Indian government’s e-Visa portal.
- Processing time: It is processed within 72 hours
- Entry: Single-entry
- Validity: It is valid for 30 days from the date of arrival in India.
The India e-Conference Visa allows certain foreign nationals to join events in India. For instance, the following persons can apply for the India e-Visa for the purpose of attending a conference:
- Conference participants: Foreigners invited to attend or speak at events.
- Delegates for training: Those attending training, workshops, or non-business meetings (see business e-visa for business meetings)
Purpose of Visit
Apply for the e-Visa if attending a conference, seminar, or workshop organized by the following specific enterprises:
- A ministry or department of the government of India
- State government
- Union territory administrations and their subordinate attached organizations
- Public sector undertakings (PSUs)
- Private conferences organized by private persons/ companies/organizations
Documents Required for the e-Visa Application
When applying for the conference e-Visa, certain documents are essential. Applicants will need the following items:
- Passport details: A scanned copy of the passport’s bio page. This page should include the photograph and personal details.
- Invitation from the organizer:
- An invitation letter from the event organizer.
- The applicant must request this from the concerned organizer, as it is a mandatory requirement.
- Political clearance:
- They must obtain clearance from the Ministry of External Affairs.
- Event Clearance:
- Approval from the Ministry of Home Affairs (MHA) for the specific event.
Each of these documents plays a crucial role in the electronic visa application process. Applicants must ensure the applicant meets all requirements for attending the conference.
Indian Airports that Allow the e-Visa
Indian Seaports that Allow the e-Visa
Application Process for the Conference e-Visa
To get a conference e-Visa, applicants must submit all necessary info and documents on the MHA website. Applicants must then follow the below-mentioned steps:
- After receiving the letter of invitation, complete the online application form
- Provide personal information, passport details, and travel plans
- Once approved, the applicant gets the electronic visa on their email
Key Points to Remember for the Conference e-Visa
Applicants must pay attention to the following details:
- Accurate information on the form: Fill out the visa form as per instructions. Use the name exactly as it appears on the passport. Any name alteration can cause visa rejection.
- Safeguarding official documents: Keep all official documents secure. They are crucial for the e-Visa approval.
- Application timeline: Apply online at least 4 days before the planned arrival date.
- Eligible nations: e-Visa for conference purposes only applies to eligible countries/territories.
- Visa limitations: It is non-extendable and non-convertible.
- Port of entry: Arrival is permitted at 28 airports and 5 seaports
- Exit: Departure can be from any Indian Immigration Check Post (ICP).
Approval for the Conference e-Visa
The process of reviewing India e-Conference Visa applications involves several critical steps:
- Document verification: Check the completeness and accuracy of the submitted documents. Discrepancies may lead to further inquiries.
- Background checks: Conducting security checks to ensure no threats to national security or criminal history.
- Eligibility assessment: Evaluating if the applicant meets the conference e-Visa requirements.
- Review of conference details: Verify whether of the conference or event.
Mumbai’s Chhatrapati Shivaji Maharaj International Airport, a pivotal global entry point, welcomes a myriad of visitors to India each day, accommodating both tourists and business travelers. The airport is equipped with the India eVisa system for entry.
Reasons for Rejection
The e-Conference visa may reject applications for various reasons.
- Incomplete information: Rejection can occur due to missing or incorrect details.
- Security concerns: If background checks raise security issues.
- Lack of eligibility: Failure to meet the eligibility criteria or lack of a valid invitation.
- Invalid conference details: It will not be granted if the event is illegal or irrelevant.
- Previous visa violations: History of visa misuse or overstaying in India.
- No Objection Certificate: Absence of No Objection Certificate (NOC).
Frequently Asked Questions
Q: Can I apply for a conference e-visa from India?
A: No, the conference e-Visa cannot be applied for from within India. It must be obtained before entering the country.
Q: Can I attend multiple conferences with the e-visa?
A: No, the e-Visa is valid for only one conference, seminar, or workshop.
Q: Is it possible to extend the conference e-Visa?
A: No, extensions are not permitted for the e-Visa for conference purposes. Applicants requiring a longer stay must obtain a regular visa from the Indian embassy in their home country.
Q: Can I work in India on an e-Conference Visa?
A: No, the e-Visa is not valid for work purposes. Applicants seeking employment in India must obtain a separate work visa. They can apply for it from the Indian embassy or consulate in their home country.
The India conference e-Visa is for individuals who wish to attend conferences in the country. It offers convenience, efficiency, and a shorter processing time than regular conference visas.
However, it’s crucial to be aware of its limitations, including its single-entry and non-extendable nature. Additionally, applicants from only eligible countries can apply for it.
This content has been reviewed
The content on this page has undergone a thorough review by Gunjan Shukla, ensuring its accuracy, relevance, and quality. It’s important to always check with relevant authorities as entry policies can change.
See Natvisa content review process.