Denmark is a great holiday destination. To apply for a Schengen Visa, travelers need to fill out an online application form.
Below is a step-by-step guide, outlining the application process for a Denmark visa.
What is in Denmark Visa Application Form?
In order to access the visa application form for Denmark, travelers need to first register themselves on the official platform. They need to provide consent that the Ministry of Foreign Affairs of Denmark can use an individual’s name, phone number, IP address, and email ID to create an account.
Users have the option to send a mail to bvp @ um.dk to withdraw their consent and delete their data. After successful registration, they can log in to access the form. Before starting the application its important to know what visa type is needed based on Denmark's visa policy.
Step-By-Step Explanation of Denmark’s Online Visa Application Form
The first page outlines who can apply, how to apply, information related to Greenland and the Faroe Islands, and also the represented countries. It is important to note that the length of stay must not exceed ninety days in any six months.
This is an official form and travelers can use it to apply for a Schengen Visa. After going through the information, visitors can click on “Apply for Visa”.
On reaching this stage, they need to choose whether they wish to apply for an individual visa or a group visa.
A group can be of two to eight applicants. If there are more than eight applicants, then users must register for new groups.
It also states that if visitors plan to stay in Denmark for more than ninety days then they must apply for a resident permit.
Information Manual
After clicking on the option to apply for an individual visa, visitors need to select the location where they will submit their application documents and will get their biometrics recorded after successful registration of the visa application online.
Thereon, they need to fill in a “Yes” or “No” section, if they are above or under the age of eighteen to proceed to the next section. In case they are under the age of 18, their parents or local guardians must sign the Danish visa application.
In the next step, they need to read the information manual and agree to the terms that state:
- The visa fee will not be refunded in the event of a refusal of the application.
- When a multiple-entry visa is applied travelers need to consent that they have travel health insurance to visit member states.
- To process the visa application, the applicant’s biometrics data will be shared with the relevant authorities of member states.
- Applicant’s data will be stored in the Visa Information System (VIS) for a maximum period of five years. This information will be available to the visa authorities to carry out visa checks at external borders and with Member States.
- Claims relating to the protection of personal data will be heard by the national supervisory authority of that Member State, the Data Protection Agency of Denmark, Ca, DK-Two Thousand Five Hundred Valby.
- Applicants also need to declare that the information provided by them is accurate and complete. They must give express consent on their behalf that any false claims will lead to rejection and annulment of the visa.
- Visitors need to take an undertaking that they will leave the territory of the member state before the expiry of their visa. They also need to comply with the rules and regulations of the Schengen Border Code, otherwise, they can be refused entry.
- The Member states are well within their rights to carry out a check on prerequisites again after entry into European territory.
After reading all terms and conditions and agreeing to them, the user can navigate to the Online Application Form for Denmark.
Individual Visa Application Form for Denmark
Personal Information
Applicants need to provide their “Surname” as in family name (as stated in the passport), and “Surname at Birth” (as a former family name).
After providing these details, they need to put a tick mark against a section that states the first name and current surname are mentioned in the passport they will travel with.
Thereon, they need to provide their date of birth, country of birth, birthplace, national identity number (optional), current nationality, nationality at birth, and also if they have held any other nationality in their lifetime.
They also need to provide details related to gender (male or female) and provide information regarding their civil status [married, single, divorced, separated, others (provide details), registered partnership, widow (er)].
Residential Address and Contact Information
In this section, applicants must provide their residential address, postal code, city and country where they are residing, and email address.
Thereon, they need to provide their telephone number and additional phone number (optional).
The next section entails whether an applicant needs to declare if they have parental authority or legal guardian.
In case, the answer is “yes”, then applicants need to provide the surname, first name, address, postal code, city, nationality, email address, and private phone number of the parental authority or legal guardian.
If the answer is “No”, then again, they will have a “yes” or “no” section, where applicants need to declare if they are connected to a beneficiary of the Withdrawal Agreement who is a citizen of the CH, the UK, EEA, or the EU.
Again, if the answer is “Yes”, an applicant needs to declare if they will exercise their right to free movement as a worker, retired person, service provider, seconded person, and others.
Remember, at every stage, an applicant will have a “yes” or “no” choice.
If an applicant is exercising the right of free movement, then they will again need to fill out their first name, surname, ID card or passport number, date of birth, nationality, and family relationship (child, grandchild, other, spouse, dependent ascendant).
Current Occupation
Applicants need to provide information in a “yes” or “no” format whether they work, if they are students, or are retired persons.
For every “Yes” answer, visitors need to provide additional information such as:
- If they are employed, then they must provide employer details (current occupation, title description, employer’s name/address/postal code/city/country, and phone number).
- Similarly, if an applicant is a student, they must provide details related to their school (school name/ address/ postal code.
Travel Document and History
In this section, applicants need to declare what type of passport holder they are (alien, diplomatic, official, seamen, service, special, travel document refugee, etc.).
Thereon, they need to provide a travel document number, details of the country that has issued the travel document, date of issuance, and expiry date of the passport.
After this, the applicant needs to declare (yes or no) if they currently reside in any other country than the country of their current nationality. If the answer is yes, they need to again share in a “yes” or “no” format if they have permission to return to their home country.
This is followed by another declaration where applicants need to state if their fingerprints have ever been taken for a Schengen visa. In this case, they have the following options:
- Yes (date unknown)- in this case, they need to provide a visa sticker number.
- Yes (choose a date)- information in dd/mm/yyyy format about fingerprint collection and visa sticker number.
Current Travel Plan
Visitors need to provide details related to the following:
- Member state of the main destination (Denmark)
- Other Member states of destination (if applicable): One can select multiple countries other than the original destination.
- Purpose of the journey such as Airport Transit, Business, Cultural, Medical, Official Visit, Sports, Study, Tourism, Visiting Family or Friends, Other (provide details).
- Additional Information on the Purpose of Stay (optional)
While filling out details for the “Current Travel Plan” section, unless applicants have special travel arrangements that call for more than one entry, they can choose "one" from the options that get listed.
Travelers can refer to the help text to the right of the (?) icon for information on what can warrant more than one entry.
In this section, applicants must provide details about the number of entries requested (one, two, or multiple). Thereafter, in dd/mm/yyyy format they need to fill in their intended date of arrival of the first intended stay in the Schengen area and their intended date of departure.
Applicants also need to provide in this section which country they will enter first.
Entry Permit for Final Country of Destination
If an applicant is merely passing through the Schengen States: The applicant needs to answer if they possess an entry permit for their intended destination.
If the answer is “Yes”, applicants must provide the name of the country that has issued the permit, its validity, and its expiration date. They also have the option to choose “No” or “Not applicable”.
After this, they need to answer if they have been invited by someone to the Schengen area. Depending on the answer, they must submit the following details:
1.) If the answer is “No”: The name of the hotel or temporary accommodation, address, postal code, city, country, email id, and private phone number must be provided. They also have the option of adding additional hotel references.
2.) If the answer is “Yes”: Applicants need to provide their surname, first name, address, postal code, phone number, country, and email address.
3.) If the answer is “ Yes, a company/organization”: They need to provide details of the organization.
Cost of Traveling and Living
In this section, applicants need to provide if their cost of traveling will be covered by the applicant or by a sponsor. If it is by the applicant, they need to provide additional information such as means of support (cash, prepaid, credit cards, etc.)
If it’s sponsored, then they have the option to place a tick mark against the information provided earlier regarding the host.
Subsequently, they need to answer (Yes or No) if the invitation is made online by their host. If yes, they must provide the host invitation id.
Summary
In this section, applicants can review the summary on this page to make sure everything is accurate. They can click "Edit information" if they need to modify anything.
This page also provides an applicant the option to review the location i.e., they will be handing over their application at the requested application center.
Payment & Finish
To complete the online visa application for Denmark, applicants must make the payment:
- There is a standard eighty-euro fee that most applicants need to pay.
- A fee of forty euros is to be paid for children between six and eleven years.
- Citizens covered by a visa facilitation agreement with the EU need to pay thirty-five euros.
- Fee exemption applies to children under the age of six, diplomatic passport holders, and applicants who apply under the European Union’s rules of free movement.
Remember, even if an applicant comes under the fee exemption category, they will still need to pay a standard fee of eighty euros. The money will be refunded when the Danish embassy or consulate starts processing the application.
On reaching the payment portal ( webshop) amount will be reflected in Danish croner 598 DKK. Once an applicant reaches the payment portal, it will no longer be possible to edit the application.
Payment Section
The visitor needs to pay a standard fee for the Danish Visa. There is a box that displays what fees the visitor needs to pay.
This section also highlights important payment information as follows:
- After clicking the payment button, an applicant can easily navigate to a secure payment service.
- Instead of Euro, the payment service will display the amount in Danish Kroner.
- Keep in mind to click the "Next" button when an applicant sees the message "Payment accepted" at the payment provider (DIBS). This will take visitors back to the Apply Visa page, where he/she may print the required cover letter and view the payment receipt.
Remember, if applicants are fee exempt, there is no need to pay. They can simply click "Next."
After that applicants may go through the following sections:
- Trade Conditions- This section entails detailed information about the visa application processing service.
- Ordering Services- If the question is related to payment, applicants can get in touch with the Ministry of Foreign Affairs via phone or email. They get in touch with the relevant Visa Application Center, Danish Embassy, or Danish Consulate if the question is about the status of a visa application.
- Fees and Charges- To complete the registration of the application, individuals might need to pay the regular charge of 80 euros even if they are fee exempt. Any excess payment will be repaid by the Danish Embassy or Consulate in compliance with the Executive Order on Payment for Services once the processing of the visa application begins.
- Payment- The following credit cards are accepted for payment: JCB, Dankort, Visa-Dankort, MasterCard, and Visa. The account will be charged when an applicant places an order.
- Right of Withdrawal- As long as the Danish Embassy or Consulate has not yet begun processing the visa application, applicants have the right to cancel the purchase order. They can withdraw the visa application after it has begun to be processed, but the visa application money will not be reimbursed. To withdraw an order, they must send a concise letter explaining their decision to do so to the relevant Embassy or Consulate of Denmark.
- Handling of Payment Details- Due to the fact that Nets and the applicant use a secure connection to process payments, the platform does not save the payment information.
- Complaints- Danish visa applicants must get in touch with the authorities directly by phone, email, or regular mail if they want to complain about the transaction. If they are unable to resolve their issue and it relates to a consumer agreement and the requirements for registering a complaint are completed, they may submit a complaint to the Centre for Complaint Resolutions. They can also submit a complaint using the European Union Commission's online complaints portal.
- “Contact Us” Section- Applicants can reach out to the Danish Ministry of Foreign Affairs at +45 3392 0000 to know more.
Thereon, applicants can click the “Pay” button and they will be taken to a page where they need to provide credit card details. They can also click on the “Previous” button in case they wish to go back.
Print the Application Form
Applicants are advised to save a copy and print the Denmark visa application form for later use.
The information provided will be checked by officials, and if approved, the application for the Danish visa will be processed.
Individuals can then take a printout of the visa application form and can also save a soft copy of it on their computers or mobile devices.
Conclusion
Filling out the visa application form for Denmark can be challenging for many individuals. Travelers frequently worry about making errors and providing incorrect information.
With the aid of the abovementioned breakdown, they may now complete the visa application form and deliver it to the Danish embassy or consulate.
